Certified Athletic Trainers will be on-site to manage health care problems associated with The Players Series.

• 1-athletic trainer for every 3-regulation size fields
• Athletic trainer will communicate with Field Director

Primary Role

1. Provide injury Evaluation, Treatment and First Aid to injuries and wounds
2. Provide prevention and functional athletic wrapping
3. Communicate with emergency medical personnel and authorities
4. A physician will not be on-site
5. Direct Emergency access for EMS to the injured athlete
6. Provide documentation of injuries and care

Critical Medical Emergency – CALL 911

Provide Information

• Name, address, telephone number of caller
• Nature of emergency
• Number of athletes
• Condition of athlete
• First Aid treatment initiated
• Specific directions as needed to locate the emergency scene (ie. “Entrance near Field”)
• Other information as requested by dispatcher

Additional Information Needed

Weather Related Adjustments

In the event of field closures and/or unplayable field conditions or adverse or threatening weather conditions, including rain, wind, lightning, excess heat and/or humidity, tournament organizers reserve the absolute and unfettered right to:

1. Cancel and/or postpone further play in whole or in part.
2. Reduce game times to catch up with schedule, whether caused by cancellations, postponements, or to accelerate the schedule to avoid the onset of adverse or threatening weather conditions.
3. Revise the schedule, including modifying game times and rules and/or canceling certain games.
4. Interrupt and suspend games as necessary; games that are continued from the point of interruption may be subject to modified rules if they resume, as circumstances warrant.
5. Finish or end games before inclement weather arrives or to preserve field conditions.
6. Games that start but are truncated of necessity will be deemed official at the point of termination regardless of actual duration.
7. No refunds will be issued due to any weather-related adjustments during the Tournament.

Roadways and Parking Lots

Please do not park in a manner that blocks emergency access points, which may be identified by signage. If you see a vehicle blocking an emergency access point, please notify Field Director. Thank you.

• Use caution in all parking areas. Park in designated areas only.
• Please obey all parking signs.
• DO NOT park on private property. Violators may be ticketed or towed.
• Do not walk on the road from parking areas to fields, but only in designated walkways. Use caution when crossing streets. Players should be accompanied by adults when crossing streets.
• Be aware of heavy traffic around the venue. Use caution and courtesy.

Types of Weather Emergency

• Lightning and Threatening Storm Conditions
• Tornado
• Earthquake
• Flood

Lightning

In the event there is a lightning strike within 10 miles of the facility the Field Director will alert everyone to take shelter in their cars or in a secure facility and await further instruction.  

Tornado

1. Seek inside shelter
2. Assist people with disabilities in finding a safe place
3. Small interior rooms and hallways on the lowest floor and without windows
4. Avoid outside walls and windows
5. Use arms to protect head and neck
6. Remain sheltered until the tornado threat is announced over

Earthquake

1. Stay calm and await instructions from the Emergency Coordinator
2. Avoid overhead fixtures, windows, and electrical power
3. Assist people with disabilities in finding a safe place
4. Evacuate as instructed by the Emergency Coordinator

Flood

If Indoors

1. Be ready to evacuate as directed by the Emergency Coordinator
2. Follow the recommended primary or secondary routes

If Outdoors

1. Move to higher ground and remain there
2. Avoid walking or driving through flood water
3. If call stalls, abandon it immediately and move to higher ground

Hurricane

The nature of a hurricane provides for more warning than other natural and weather disasters. A hurricane watch issued when a hurricane becomes a threat to a coastal area. A hurricane warning is issued when hurricane winds of 74 mph or higher, or a combination of dangerously high water and rough seas, are expected in the area within 24 hours.

Once a hurricane watch has been issued:

1. Stay calm and await instructions from the Local Emergency Coordinator or the designated official.
2. Continue to monitor local TV and radio stations for instructions.
3. Move early out of low-lying areas or from the coast, at the request of officials.
4. If you are on high ground, away from the coast and plan to stay, secure the building, moving all loose items indoors and boarding up windows and openings.
5. Collect drinking water in appropriate containers.
6. Once a hurricane warning has been issued:
7. Be ready to evacuate as directed by the Emergency Coordinator and/or the designated official.
8. Leave areas that might be affected by storm tide or stream flooding.

During a hurricane:

1. Remain indoors and consider the following:
2. Small interior rooms on the lowest floor and without windows,
3. Hallways on the lowest floor away from doors and windows, and Rooms constructed with reinforced concrete, brick, or block with no glass

The following are general information and suggested. No situation will be the same. When in doubt call 911 and complete rescue to your best level of training and ability.

COVID-19 Statement

We encourage individuals to contact their local healthcare providers and public health authorities if they have questions or concerns regarding individual medical advice.

Types of Medical Conditions

In the case of a critical medical, fire or public safety issue, CALL 911 and contact the Field Director as soon as possible.

Death or Severe Injury

A death or severe injury is a possibility at any event. Any situation of this nature should be treated with utmost respect and care for friends and family of the victim(s)

Initiate emergency action plan by

1. Signal for back up assistance
2. CALL 911

What to do next…

Continue to care for victim until EMS asks you to stop, or if you are exhausted or the situation becomes unsafe.

1. Isolate Victim
2. Treat family, friends, volunteers, staff and spectators for shock making them comfortable as possible
3. Document incident and ask witness’ to document incident including their contact information
4. Do not share information
5. With permission from EMS clean up any pathogens left by the incident. Contact the Employee
6. Contact Field Director. The Field Director will decide whether the incident will cancel the remainder of the Showcase
7. Debrief with all involved

Fights

Between Adults

Initiate emergency action plan by:

1. Signal for back up assistance
2. CALL 911
3. Do not get between the two adults
4. Simply tell them the police are on the way and that they are to stop immediately
5. Without physical contact separate the two as much as possible and control bystanders
6. Document incident and have witnesses document incident independently

Between Adult and a Child

Initiate emergency action plan by:

1. 1. The procedure is the same as with two adults
   2. Do whatever you can to stop the fight verbally
   3. Do not physically interfere, this is beyond the scope of your training
   4. Document incident and have witnesses document incident independently

Between Two children

Initiate emergency action plan by:

1. If the children are small enough to easily separate do so
2. It may be necessary to ask a parent or other family member for assistance
3. Monitor the parents/guardians and friends of those fighting to prevent further violence
4. Document incident and have witnesses document incident independently
5. If injuries result or if further violence seems likely CALL 911

 
Fire

A fire is considered major if it requires a fire extinguisher or EMS to extinguish.

If people are in even remote danger the fire is considered major.

Initiate emergency action plan by

1. Signal for back up assistance
2. CALL 911
3. Completely evacuate structure or area
4. People may re-enter the structure or area only when instructed to do so by EMS
5. Document all fires large or small

Media

Showcase Programming

1. Refer all questions regarding any incident or accident to the Field Director. If pressed simply say no comment.
2. Direct the press to the Field Director
3. Provide Showcase information or flyers you feel may be helpful
4. Be as helpful and honest as possible Incidents or Accidents
5. Do not give out information unless you are specifically told to do so.

Missing Person

A Missing Person is one who is presumed to be a victim of some type of injury or other type of hazard at an unknown location. It may be a lost child, a participant who has not returned or other similar situation.

Once a missing person is reported:

1. Keep the reporter with you until the victim is found or an equally/more qualified person takes over for you
2. Get a description of the missing person including team, division, age, gender, hair color, clothing, and other identifying characteristics
3. Determine the missing persons last known location
4. If the last known location was in the water or other hazardous area contact EMS 911
5. Send other people to scout specific locations and return.
6. Re-send them until the person is found
7. Use a phone to call possible locations/people the person may have gone to/with
8. If possible use a PA or megaphone to call the missing persons name

Natural Disaster / Hazardous Material Spil

A Natural Disaster is any uncommon occurrence caused by Mother Nature. Natural disasters that may happen include floods, volcanic eruptions, earthquakes, and tidal waves.

Hazardous Material spills are recognized in different ways. Common factors are smell, a spill, or discoloration of water or air. People are becoming ill or losing consciousness with no obvious cause.

Action

It is difficult to plan for a natural disaster because they are unpredictable in timing, force and damage. The following are steps to follow in the event of a natural disaster:

1. Initiate emergency action plan by calling signaling for back up assistance
2. Communicate to the best of your ability with other coordinators to determine the extent of damage/injuries, if any
3. Collect injured, volunteers and medical resources in one area
4. Determine how to best maintain the safety of the individuals in your care
5. If necessary communicate/coordinate with EMS

Exposure Control Plan

Potential Exposer is defined as any event where the body tissues, fluids or wastes of a person(s) may have any potential of entering the body of another individual(s). This would include ingestion and through cuts or mucous membranes.

Procedure for Equipment and Spill Clean-Up

1. Use gloves or other barriers between you and potentially infectious materials
2. Sanitize spills and equipment with 1 part bleach to 10 parts water
3. Place all contaminated waste and clothing in a biohazard bag
4. Place any sharps (needles, contaminated broken glass, etc.) in a sharps container
5. When picking up sharps use tongs or a scoop of some type
6. Bio hazard materials must be disposed of through a biohazard treatment facility
7. Contaminated clothing must be washed in hot water and bleach before re-use
8. Contact the local fire department for disposal

Procedure for Potential Exposure

All exposures will be treated as hazardous.

1. Use gloves or other barriers when performing or assisting with first aid or CPR
2. Immediately wash hands and other exposed areas thoroughly with soap and hot water
3. Remove and isolate potentially contaminated clothing in a biohazard container
4. Document incident detailing any type of exposure
5. Notify Event Director of potential exposure

Power Outage

If you are in danger or feel threatened, call 911

1. Remain calm
2. Follow directions provided by the venue facility communication system
3. If building evacuation becomes necessary, seek out persons with special needs and provide assistance if possible
4. Unplug electrical equipment, including computers, secure all vital equipment, records, and materials if safe to do so
5. Do not light candles or other types of flames for lighting.
6. Document incident detailing any type of exposure
7. Notify Field Director of potential exposure

Field Director

1. Assess the situation
2. If there is total darkness in the facility, use a bull horn, or loud voice to make script announcement #1
3. Contact venue facility engineering and maintenance staff
4. Contact local utility company if necessary
5. Communication with officials, coaches how the situation will be handled

Script Announcement #1:

1. Ladies and gentlemen – Due to the power outage that just occurred, we must temporarily suspend the contest. For your safety and the safety of others, we ask you to remain in place (or be seated), calm and quiet while we attend to this matter. Further information will be provided as soon as it becomes available.
2. Ladies and gentlemen – We are unable to restore power and this event has been cancelled. We ask that you be extremely careful as you exit the facility by way of the emergency exit signs. Information regarding the rescheduling of this contest will be available from you school activities office.

Sexual Predator

Predators may or may not be registered in the area. For a list of predatory behaviors or a list of registered Level III offenders in the area check the website below.

http://www.icrimewatch.net/index.php?AgencyID=54493

Known Predator

If the individual’s name and picture are on the website above or a similar site they are considered a known predator and, according to their probation, are not allowed in certain areas. They may be allowed to participate in certain events.

1. If a known predator attends an event, or is with/or around children CALL 911
2. Contact Field Director and alert other staff/volunteers to monitor the situation
3. Thoroughly document incident

Suspected Predator

This would be someone you feel may be a predator due to their behavior. Behavior to watch includes, inappropriate touching, unusual alone time, excessive gifts, etc.

1. Notify event coordinator and monitor individual
2. Document inappropriate behavior and, if possible, note any information that may assist with identifying the individual i.e. license number.
3. If individual commits any illegal act, without physically interfering, tell them to stop immediately and CALL 911